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These may be athletics fans; amateur freelance photographers; local or national journalists and media organisations; or paying spectators. Typical occasions might be track meeting or other events held at the venues, or at any other time when members of the public are allowed on the premises.\u003c/p\u003e\n\u003cp\u003eFrequently this will involve photographs or video of athletes, coaches, officials or other participants at events. This is largely harmless and often to be encouraged: and UKA the HCAFs and the relevant regulator (the Information Commissioner) recognise the value and pleasure to many of recording these occasions. In practical terms, of course, it will often be impossible to prevent and difficult or disproportionate to police. \u003c/p\u003e\n\u003cp\u003eHowever, there are particular considerations relevant to UKA, HCAFs and affiliated clubs and venues across the UK, related to their duties to athletes, staff or the safety and enjoyment of the public. These considerations range from respecting athlete image rights, to providing an environment where they are free from harassment; or in higher legal duties such as safeguarding children and adults at risk, and the prevention of crime. \u003c/p\u003e\n\u003cp\u003eClubs, stadiums and other venues may be public places but they are also private property. This means that you will be able to impose reasonable requirements, suitably notified, on members of the press or public as a condition of entry to your venue. However, the images will be owned by the person taking them, unless he or she is acting as an employee or under a specific commission. \u003c/p\u003e\n\u003cp\u003eNeither data protection nor privacy law prevents the taking of photographs or video in public places (including images of people such as athletes, coaches, officials, or members of the public) for private or personal use. Conduct amounting to harassment is a different matter. \u003c/p\u003e\n\u003cp\u003eWhere images are taken in public places, unless there is something unusually intrusive in the material, there will be only limited restrictions in how such images may subsequently be used: for example, if it wrongly suggests official endorsement by the athlete. There are also particular protections for children (those under 18) in terms of how their image may be reused and published. In particular where the child and/or their parents were unaware of the photograph or footage being taken. \u003c/p\u003e\n\u003cp\u003eIn such cases, the legal issue is likely to fall on the publisher or the photographer – not the club or stadium – but these are nonetheless factors to consider in drawing up and policing a suitable policy. Where venues do have legal responsibility is in their general duty of care to protect participants and members of the public from foreseeable or preventable crime, harassment or safeguarding concerns that may arise from certain activity\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125);\u0022\u003e\u003cspan style=\u0022font-size: 16px;\u0022\u003ePhotos/Videos at Bracknell Athletics Club\u003c/span\u003e\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eVideoing as a coaching aid Video can be a legitimate coaching aid for coaches. However, if it is to be used make sure that children and their parents/carers have given written consent, and understand that it is part of the coaching programme. Make sure that the films are then stored safely and destroyed when they are no longer required for use. At Bracknell we have in place the following:\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eCoaches to use athlete’s mobile device or ask parents to use their own device if it is required to be stored for future use.\u003c/li\u003e\u003cli\u003eCoaches to ensure that no other athlete is in the video or photo.\u003c/li\u003e\u003cli\u003eAny video/photo that has been taken as a coaching aid is shown to the athlete (and parent if requested) by the coach straight after it is taken and then;\u003c/li\u003e\u003cli\u003eDeleted from the mobile device used in front of the athlete or parent.\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003eSome athletes require video evidence to be used in conjunction with PE exams that they may be taken for GCSE, A Levels etc. Whilst we advise that these video should be taken at events that they are competing in sometimes this can be out of their control, due to illness, injury, covid-19 etc. \u003c/p\u003e\n\u003cp\u003eAt Bracknell Athletics Club the coaches are able to support the athlete with this by offering a one2one with the parent/carer and the athlete at a time that is available and agreed so that the track is not so busy that other child/coach or parents are not seen in the video. This is to maintain safeguarding of everyone.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125);\u0022\u003e\u003cspan style=\u0022font-size: 16px;\u0022\u003eOfficial Photographer/Media accreditation\u003c/span\u003e\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e(Paul Ridley) \u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125); font-size: 16px;\u0022\u003eGeneral spectators\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eIt is rarely going to be proportionate or enforceable – still less desirable – to seek to prevent \u003c/p\u003e\n\u003cp\u003emembers of the public using cameras, including camera phones, as part of their spectator experience. However, common-sense requirements about harassment, intrusion, sponsor restrictions, flash photography and so on may be notified to members of the public in a number of ways including clear signage at the stadium or in club buildings, and as part of the terms of conditions of entry (for example on, or when purchasing, a ticket).\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125); font-size: 16px;\u0022\u003eHarassment and respecting the wishes of participants\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eAny course of behaviour that could be construed as harassment of an individual is potentially a criminal matter. Both the proper stewardship of the venue and the terms and conditions of entry should be set up to ensure you are able to take action swiftly whether the actions are reported, visible or reasonably suspected. \u003c/p\u003e\n\u003cp\u003eThe legal definition of harassment is behaviour which causes alarm or distress. This may vary according to the particular circumstances or sensitivities of the individual, and the threshold may not always be obvious. Hence your policies, signage and conditions of entry \u003c/p\u003e\n\u003cp\u003eshould be worded widely and clearly enough to enable a safety-first approach to be taken. This should also enable race officials and stewards to intervene and make courteous but forceful requests on behalf of athletes rather than let them have to take action, or give reasons, themselves.\u003c/p\u003e\n\u003cp\u003e A relatively relaxed system of allowing photography of adult athletes on an \u0022approach and ask\u0022 may be fine for some venues and athletes, but the backstop should be such that athletes are not placed in any embarrassing position or suffer undue disruption. \u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125); font-size: 16px;\u0022\u003eSafeguarding\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eParticular care must be given to participants under 18, who are legally children, and certain athletes who may fall into the category of Adults at Risk. These groups are at additional risk. Any policy that may have the effect (whether intended or otherwise) of providing access to, and permitting the photography of, these groups should be drawn up with the input of your designated welfare or safeguarding team. \u003c/p\u003e\n\u003cp\u003eIt will be for each club or venue to consider the practical limitations that can usefully be placed on spectators (especially at events where children are competing), but you may wish to consider specifying in your policy that spectators should not take images of children other than their own child except as part of a group or activity shot. In accordance with the UKA child safeguarding policy, and CPSU guidance, we do not advocate the taking of photographs, video or other images of children without consent. If the child is under 16, consent must be obtained from a parent / carer. If the child is over 16, it’s good practice to inform parents that photographs and/or videos of their child may be used if the child has given consent. \u003c/p\u003e\n\u003cp\u003eEach club or venue will take all steps to ensure these images are used solely for the purposes for which they are intended. No photographs or filming of any sort should be authorised or tolerated in any changing area or other area where athletes will have an expectation of privacy, and this is particularly important where athletes include children or adults at risk. \u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125); font-size: 16px;\u0022\u003eCCTV\u003c/span\u003e\u003c/strong\u003e \u003c/p\u003e\n\u003cp\u003eThe use of CCTV is increasingly prevalent and frequently necessary to monitor crime, terrorism and antisocial behaviour, as well as other public safety considerations. However, this use should be supported where appropriate by clear signage and (where extensive use is made) a published CCTV policy setting out the extent and purpose of this surveillance. Please refer and adhere to the relevant codes (\u003ca href=\u0022https://www.gov.uk/government/publications/surveillance-camera-code-ofpractice\u0022\u003ehttps://www.gov.uk/government/...\u003c/a\u003e and \u003ca href=\u0022https://ico.org.uk/media/1542/cctv-code-of-practice.pdf\u0022\u003ehttps://ico.org.uk/media/1542/...\u003c/a\u003e) for compliance guidance. \u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022color: rgb(31, 73, 125); font-size: 16px;\u0022\u003eCommercial rights and official filming or photography\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003ePlease be aware that both UKA, HCAFs and individual athletes may have their own commercial arrangements around image rights or the right to record and/or broadcast events. This will not affect every image, event or photo-call but may 4 well affect how images may be used. Care must therefore be taken to ensure policies, local licences granted and all image use or filming undertaken or permitted by you are compatible with these arrangements – especially if the club, stadium, event or venue has its own \u0022official\u0022 sponsor rights or other commercial arrangements.\u003c/p\u003e\n\u003cp\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eThis procedure was adopted by:\u0026nbsp; Bracknell Athletic Club\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eDate: 26/09/2023\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eDate to be reviewed:\u0026nbsp; 26/09/2024\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eSigned on behalf of BAC:\u0026nbsp;\u0026nbsp;\u003c/strong\u003e\u003cimg src=\u0022https://www.bracknellac.com/Client/Images/Cms/RA_Signature(2).png\u0022 data-image=\u0022RA_Signature(2).png\u0022 width=\u0022149\u0022 height=\u002250\u0022 style=\u0022width: 149px; max-width: 149px; height: 50px;\u0022\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eName of Signatory:\u0026nbsp; Ruth Aaron\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eRole of Signatory:\u0026nbsp; Chairperson\u003c/strong\u003e\u003c/p\u003e","ContentConfig":{"Caption":null,"Icon":null,"IconColour":null,"CaptionColour":null,"UnderlineColour":null,"TextColour":null,"FontSize":null,"LineHeight":null,"RequiresLoggedInUser":false,"BottomMargin":0,"PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"ComponentCode":null,"ComponentError":null,"BottomMargin":"0px","PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","CssClass":null,"ResponsiveClasses":"","PageLinkName":null,"PageLinkCaption":null,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""},"ImageConfig":{"ImageURL":null,"ObjectFit":"contain","ImageHeight":null,"FrameStyle":null,"BorderRadius":null,"Caption":{"IsActive":false,"Text":null,"SubText":null,"Font":{"Size":null,"Colour":null},"SubFont":{"Size":null,"Colour":null},"Alignment":null,"Position":null,"Margin":null,"BackgroundColour":null,"Blur":false,"Hover":false},"AltText":null,"LinkURL":null,"BottomMargin":0,"PaddingLeft":"10px","PaddingTop":"10px","PaddingRight":"10px","PaddingBottom":"10px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"IgnoreCache":false}]}],"ColumnSpacing":"0px","BottomMargin":"0px","TopPadding":"0px","IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""}}],"PageURL":"https://www.bracknellac.com/Cms/Spaces/POLICIES/Photographic+Policy++Procedure?version=1","AllVersions":[],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanCopy":false,"CanCreateTemplate":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}
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Move Multiple Sign-ups
Various events
Various dates
Move to Event
Select date of event to move sign-up to, then select from that day's events in the drop-down.
Note:
The cost entered here should be the full cost of the new sign-up; not the difference from what they have already paid
for their current sign-up. The system will automatically create a new due payment or refund by comparing the new cost
with what they have already paid.
If there was already a purchaser for each sign-up then the same purchaser will be used, otherwise the purchaser will be set to the attendee.
To set alternative purchasers, cancel and move each attendee individually.
Issue a RefundClear/Reduce Sign-up Charge
This operation will cancel the associated sign-up purchase(s). How much of a refund do you want to issue?
Note that an actual due refund will only be created if the member has already paid.
Note:
If you do not issue a refund for the full amount, then the member will remain liable for the balance.
Sign-up
Net cost including and surcharges or discounts applied.
Net amount paid by member i.e. amount paid minus any refunds already paid back.
The purchaser remains liable for this amount and must arrange payment.Nothing owed by the purchaser.
Add-ons
Qty
Product
Cost
Paid to Date
Cancel & Refund?
Event History
Time
Attendee
Lifecycle Status
Payment Status
Notes
Updating User
Record Payments
Pay with Tokens
£
Refund Issued
A due refund record has been created. You should go to the Manage Payments page to record
payment of this refund.
Cancel Event
WARNING! THIS WILL CANCEL THE EVENT FOR EVERYONE!
By default, all attendees will receive a notification that the event has been cancelled.
If you choose not to refund all here, individual full or partial refunds can still be issued manually.
Warning! For payments made directly through myClubhouse integration, this will refund the money immediately. The third-party processors may still keep any fees paid.
Event Cancelled Successfully!
Action Required!
Paid Refunds
The first 20 are shown below.
Purchaser ID
Purchaser
Description
Amount
Original Payment Method(s)
Refund Payment Method
Auto-Paid?
Unpaid Refunds
The first 20 are shown below.
Purchaser ID
Purchaser
Description
Amount
Original Payment Method(s)
Refund Payment Method
Auto-Paid?
Un-Cancel Event
WARNING! THIS WILL UN-CANCEL THE ENTIRE EVENT!
All attendees will receive a notification that the event has been un-cancelled.
Synchronise Sign-ups to Participant List
To be Signed Up
Name
Sign-up
Result
MEMBERJUNIORNON-MEMBER
To be Withdrawn
Name
Withdraw
Result
MEMBERJUNIORNON-MEMBER
Nothing to do.
Select Images
No images found.
Click the 'Upload image file' button on the right-hand end of the toolbar to choose an image from your device.*
Use the other buttons on the toolbar to zoom, rotate and crop your image as desired.
* On some desktops you can also paste a URL web link into the 'File name' box at the bottom of the Open file dialog; then click 'Open'.
* On some devices you can also take a photo from this button. Alternatively, to use an image from the web, you will need to first save the image to your device before selecting.
Bulk Image Upload
Images
Image
File
Form is not yet complete, please correct the following fields:-
Upload completed successfully.
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Message Me
Use this form to send an email to another member. You may only send to one member at a time.
Your registered email address will be passed on to this member but you may also include alternative contact details.
Note: Emails sent via the website are not entirely private. A copy of every email is held on the database and this can be
accessed by the club officers using the Sent Emails page.
Another email address which the recipient can use to contact you.
Other contact details which the recipient can use to contact you e.g. phone number.
Save View Configuration
The code is used in the URL of the page to identify the view to be displayed.
It should be a short text value.
Select the members, roles, security levels or member lists with which you wish to share the view config.
If set, then this will be the default view for those people with whom it is shared, unless they
have set their own personal default.
Choose an Icon
No matching icons.
Edit Document
for
Out of disk space!
Sorry, your directory is full. You are using MB out of MB of allocated disk space.
Please delete some documents or purchase extra disk space from your vendor.
You are currently using MB out of MB of allocated disk space.
Edit Document Category
Registration Complete
You have been automatically logged in.
has been added to family group:
Registration successfully completed for .
Requested Membership Subscriptions
One or more of the requested Membership applications require approval.
You will be emailed if your request has been approved and, at that point, you will be able to view and accept or reject
the membership offer and proceed with payment.
will be emailed once the request has been approved and, at that point,
they will be able to view and accept or reject the membership offer and proceed with payment.
Subscriptions have been automatically approved and have been added to your basket. Please now proceed there to make payment.
You have requested one or more group membership subscriptions. You should now use the
register buttons below to add additional members into the available slots.
No.
Membership
One of:
Next Steps
Request Linked Membership
Add Page to Main Menu
Select the item before which the new menu item should be inserted.
If set, then the menu item will have a dividing line inserted above it.
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